Digital signage is quickly becoming a viable and cost-effective alternative to traditional analog meeting room systems. With digital technology and internet connectivity, the meeting room has the potential to become a “smart” space that is responsive to user needs and the changing needs of meetings. As digital signage evolves, so does the meeting room.
Digital signage is growing in popularity as a meeting room solution. It can be easily added to the existing conference room, creating a powerful and modern meeting space. Digital signage has permeated many industries, but its full potential hasn’t been unlocked in the meeting room market.
This article discusses the many benefits of implementing conference room digital signage, as well as how it can be integrated into the traditional meeting room.
So, let’s begin with the basics.
What is Digital Signage?
Digital signage, or as it is more commonly known, electronic signage, can be defined as a type of information display that is accessible via a network connection. The digital signage unit may include a monitor and speakers.
However, it may also be integrated into a traditional monitor. For example, a digital kiosk may include a touch screen monitor and speakers.
Digital signage can fill in the gaps and improve commercial office spaces’ existing technology by delivering the latest and greatest technology in a cost-effective manner.
Digital signage can help office buildings and commercial spaces gain competitive advantage by appealing to today’s generation of consumers. Digital signage also allows the user to interact with content in an interactive way.
There are two types of digital signage:
Indoor
An indoor digital signage unit is usually placed in a conference room, office, or other commercial space. The goal of an indoor digital signage unit is to allow the user to see what is happening in the space while also providing more information for customers who are already interested.
Outdoor
Outdoor digital signage units are often used to advertise business. The outdoor digital signage unit may be a television or a monitor. These units are usually integrated into the building and connected to the building’s electrical system.
The possibilities of digital signage for offices, conference rooms, boardrooms, retail spaces, and any other space are endless. By integrating digital signage into an office, conference room, or any other space, a business will be able to improve its brand image and increase productivity.
11 Benefits of Using Digital Signage for Conference Rooms
When you compare digital signage to static signage, you’ll find that the benefits of using digital signage for conference rooms are numerous. The following are some of the more common benefits of digital signage for conference rooms.
1. Convenient Real-time Updates
The display of information on a digital signage unit is easy to update. The user simply has to connect the unit to the network and update the information.
It increases efficiency, allows users to communicate to collective staff, communicate personalized messages at any time, and displays messages that can be personalized.
2. Instant Booking
With digital signage, users can reserve a room, a product, or even a service at the touch of a button. Users can access the digital signage unit from any connected mobile devices like smartphones and can make bookings on the spot. This can save time and money for organizations and businesses.
3. Clear Overviews of Room Availability
Organizations can use digital signage to display the room’s availability and its reservation status. This allows users to view the availability of rooms and services in real time.
The bird’s eye view of meeting room vacancies can increase productivity and minimize cancellations. The room capacity can also be viewed in an easy-to-understand way, which can help in ensuring that meetings are not overcrowded.
4. Encourages Interest and Collaboration
Multitouch solutions allow multiple users to interact with the digital signage unit. It also allows users to collaborate with other people on the network. The collaborative environment allows for more effective meeting room management and organization of information.
It also helps in bringing more people to the meeting room, which can be beneficial to the organization. Digital signage allows for easy collaboration with employees.
The collaborative environment also helps in creating new ideas and ways of doing things, which can benefit the organization in many ways.
5. Boosts Productivity
Digital signage saves scheduling time, helps departments stay organized, and allows employees to be more productive. It also helps in organizing information, and it increases the employee’s ability to interact with each other and the outside world.
In addition, it can link to calendars and email, which allows employees to schedule and communicate information in a more organized way.
6. Modern and Forward-Thinking
As mentioned, digital signage allows organizations to present the latest information in a simple and easy to understand way. It can also present information in a way that makes it easy for people to access the information.
This is beneficial to the organization because it helps them with presenting up-to-date information. The digital signage unit can also be used to keep employees updated on important events, new policies, and recent news releases.
More integrations will be available over time as the technology improves. In addition, as more businesses and organizations adopt digital signage, there will be a greater variety of solutions available.
7. Wayfinding for New Employees/Guests
It is easier to find the right venue for a meeting with digital signage. This is beneficial because it helps in providing a better and easier way for new employees and guests to find the meeting room.
It also helps in making the meeting room more attractive to new employees and guests. It makes the environment more inviting and makes it easier for people to find their way around.
8. Minimizes Communication Breakdowns/Disruptions
Digital signage allows for real-time information to be delivered. This is beneficial because it helps in minimizing communication breakdowns and disruptions. Confusion and conflicts about meeting venue, time, and other issues can be avoided.
Digital signage can also help in keeping everyone on the same page. This is beneficial because it allows the organization to present the same information in a consistent manner.
It also helps in minimizing the amount of time that people spend trying to decipher the information.
9. Helps in Building a Better Relationship with Employees
Digital signage allows employees to access the information at their convenience. This is beneficial because it helps in building a better relationship with employees.
This can help in boosting morale and creating a positive work environment. It also helps in developing a better understanding of the business, its goals, and how it operates.
It is important to note that this type of technology does not replace traditional methods of communication such as face-to-face meetings or telephone calls. Rather, it complements them by giving you instant access to all of your meeting room’s information no matter where you are located.
10. Better Understanding of Employee Preferences
Users can choose which facilities they enjoy, what time of day they prefer to have meetings, and which of the meeting rooms are more convenient for them.
Digital signage can help to improve the efficiency of your meetings by providing the right information at the right time.
11. Looks Classy and Advanced
The professionalism of digital signage is undeniable. It looks great and has a more modern and advanced look than traditional video walls. Digital signage improves the company’s reputation by helping it to stand out from the competition.
Installing Conference Room Digital Signage
Installing a conference room digital signage is simple. The best thing about digital signage is that you can start using it right away, or install it when you want to upgrade your space.
For example, you can add a digital screen in the conference room to show important meeting information. You can even customize the content to show up when you want it to, instead of waiting for the traditional meeting room screen to turn on.
However, there are a few things to keep in mind when installing conference room digital signage. Some of these factors to be consider are budget, screen time, your office layout, installation, integration and the service provider.
Let dive in each of the factors one by one.
Budget
Budget is always a concern when it comes to the conference room. When you’re in the process of installing conference room digital signage, you’ll want to make sure that you don’t spend more than you need to.
Start with a basic monitor and speakers and add on additional functionality as needed. You’ll also want to consider purchasing a smaller display that can be integrated into the existing monitor.
After the basic functionality is in place, consider adding additional digital signage units. You can choose from flat panel displays, digital signage displays, or even digital kiosks. For commercial spaces, investing in digital signage is cost-efficient in the long run.
Screen Type
In addition to the budget, you’ll also want to consider the screen type. There are a few different types of touch screens that you can choose from.
Infrared (IR)
IR touch screens are ideal for conference rooms. They’re low maintenance and can be used indoors or outdoors.
The monitor itself is an LCD panel, which emits infrared light that’s detected by the infrared LED panel. This helps keep the LCD from overheating, and it allows for a more secure connection between the two.
Projected Capacitive Touch Screen (PCAP)
PCAP touch screens are a little more advanced than infrared touch screens. This type of screen is designed to be used in conference rooms, but they’re also great for office spaces.
This type of screen allows the screen to be powered by the computer. The electrodes in the screen are built into the monitor, so they’re always powered. This allows for a better response and more accurate touch detection.
Office Layout
Before you start installing conference room digital signage, you’ll want to make sure that the room is ready for the installation. The office layout will affect the final placement of the digital signage.
You’ll want to make sure that the conference room is big enough to accommodate the digital signage. If you don’t have enough space, you’ll need to get creative. For example, you can use a portable wall – mounted screen to create a larger space.
Overall, you should think about how you’re going to use digital signage software to help your business transition back to normal life post-pandemic.
Installation
Where to put the digital signage is just as important as the screen type. If you’re going to be installing a conference room digital signage, you’ll want to consider where it will go. You’ll also want to consider the lighting and how it will affect the installation.
If you want to mount the digital signage, you’ll need to consider the hardware. You’ll need to consider what type of mounting system will work best for your digital signage. You’ll also need to consider how the digital signage will be secured.
If you want to use stands, you’ll need to consider the size of the stand and the stand placement. You’ll also need to consider how big the digital signage will be. The size of the screen, your office, and the seating capacity will determine the size of the digital signage.
Integrations
When you’re installing conference room digital signage, consider how the digital signage will interact with the existing technology. For example, you may have a wireless network that connects all of your computers and devices.
Can it connect to your existing productivity software, calendar and video conference applications?
Will the digital signage have the same functionality as the software?
Will you need to update your existing applications?
Those are just a few of the questions you’ll want to consider when you’re installing conference room digital signage. The functionality of the digital signage will depend on the needs of your office.
Service Provider
There are many options when it comes to selecting a digital signage supplier in Malaysia. For example, there are web-based solutions that allow you to set up your digital signage system in minutes.
These are great for when you’re in a rush and don’t have the time to install a traditional LCD screen.
Another type of service provider is one that offers a mobile digital signage system. These are great for meeting rooms and conference rooms where it’s difficult to access traditional screens. The mobile unit can be mounted in any room, which makes it easy to move around when needed.
Choosing the right service provider is important. You’ll want to make sure that the service provider you choose has the experience and the smart signage products to fit your needs.
Final Word
Digital signage is a type of technology that’s quickly gaining popularity. It can help improve office spaces and improve business operations.
Digital signage can help create a more modern and functional office space. Incorporate digital signage in Malaysia into your conference rooms to make your meetings more efficient.
You know that smart signage can help you improve your office and improve your business operations, but the right service provider can make all the difference.
Rev Interactive is the perfect conference room digital signage solution. We offer not only smart digital signage services, wireless digital signage, flat panel displays, and touch screen monitors – as well as Smart Film and Smart Glass solutions!
Find the best product for your store, office, or conference room by using our products and services. You’ll be able to connect digital signage to your existing technology and make it work for your business.
